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CIO Infrastructure Policy Bundle

CIO Infrastructure Policy Bundle Update 2019-02 now available

CIO IT Infrastructure Policy Bundle contains 20 full polices that are easily modified to meet an enterprise’s unique operation environment.

CIO Infrastructure Policy Bundle has just been updated. It inclues both the updated  Record Classification, Management, Retention and Disposition Policy and the BYOD Access and Use Policy. This is all part of the annual review process which Janco is going through for its entire product like of CIO and IT Management tools to validate they meet all of the compliance, security and privacy mandates.

The policies are all part of the overall IT Governance  Model. That model addresses the issues associated with the overall processes associated the design, developement, implementation , and ongoing operation of technology in the ever changing Internet based operational enviroment.

Currently, data classification is an area that CIOs need to address in light of GDPR and CaCPA.

Each of the polices in the CIO IT Infrastructure Policy Bundle can be acquired separately.  See Policy offerings.

Recently Updated:

  1. Blog and Personal Website Policy (revised 01/2019)
  2. BYOD Access and Use Policy (revised 03/2019)
  3. Mobile Device Access and Use Policy (revised 01/2019)
  4. Physical and Virtual Server Security (revised 01/2019)
  5. Record Classification, Management, Retention, and Disposition Policy (revised 03/2019)
  6. Sensitive Information Policy (revised 1/2019)
  7. Travel, Laptop, PDA and Off-Site Meeting Policy (revised 01/2019)

Updated in 2018 – Scheduled to be updated within the next three (3) months:

  1. Backup and Backup Retention Policy
  2. Google Glass Policy
  3. Incident Communication Policy
  4. Internet, Email, Social Networking, Mobile Device, and Electronic Communication Policy
  5. Outsourcing and Cloud-Based File Sharing Policy
  6. Patch Management Version Control
  7. Privacy Compliance Policy
  8. Service Level Agreement Policy including sample metrics
  9. Social Networking Policy
  10. Technology Acquisition Policy
  11. Telecommuting Policy
  12. Text Messaging Sensitive and Confidential Information
  13. Wearable Devices

Order IT Infrastructure PoliciesDownload Selected Pages

See also: Record Classification

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Record Classification

Record Classification, Management, Retention, and Destruction Policy Updated

Record Classification was just added to the Data Management Policy.  The purpose of the addition was to reduce the sensitive data footprint to meet the most recent rigorous compliance standards,

Record Classification and Management

Record Classification, Management, Retention, and Disposition Policy can be acquired separately or with the CIO IT Infrastructure Policy Bundle.

Most other data classification tools don’t go the extra mile. Their technology only looks for specific terms in your documents; it doesn’t provide the intelligence you need to secure the personal information of your customers or employees. Janco’s Record Classification, Management. Retention and Disposition Poicy provides visibility into where sensitive files are, what content is inside, who can access the files and who actually uses them.

Included with the policy is a crisp definition of data classification.

The foundation of any good record management program is developing a consistent records classification system across the organization.

While there are many record classification systems, one recommended best practice is a three-tier classification based on business function, record class, and record type.

The first step toward developing  a records classification system is taking an inventory or a comprehensive and accurate listing of locations and contents of all records within the organization.

The second step is grouping the records in the inventory according to business functions, record class, and record type:

  • Common business functions include operations, finance, legal, marketing, human resources, and others.
  • The top-level business functions are broken down into record classes. For instance, two record classes of record-function accounting are accounts payable and accounts receivable.
  • Record types are a further subdivision of record classes. For instance, the accounts payable record class can be further broken down into accounts payable aging reports, accounts payable distribution reports, cash disbursement reports, and other categories.

Read on Record Classification, Management, Retention, and Disposition Policy

Order Record Management PolicyDownload Selected Pages Record Management policy

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